Learn about the essential qualifications, responsibilities, and skills that an accounting coordinator’s job description should include.
The accounting coordinators manage communications between the various parts of the accounting department and other external parties and ensure that the department runs smoothly. They ensure that all work is completed on time and in accordance with company, state, and federal financial regulations, prepare financial reports and paperwork, and keep records.
What is accounting coordinator?
Payroll and Benefits, Accounts Payable, and the General Ledger are the primary areas of responsibility for the Accounting Coordinator, who will report directly to the Accounting Manager and assist with other aspects of financial reporting.
Payroll and Benefits, Accounts Payable, and the General Ledger are the primary areas of responsibility for the Accounting Coordinator, who will report directly to the Accounting Manager and assist with other aspects of financial reporting. This is a part-time, non-exempt position with some benefits, based on the responsibilities listed below.
A professional who assists with the overall operations of an organization’s financial processes, such as payroll, accounts payable, and accounts receivable, is known as an accounting coordinator. He or she could work in the accounting department of a company in any industry or for an accounting firm that is outsourced by other businesses to handle their accounting needs.
The majority of an organization’s accounting communications with its customers, suppliers, and lenders are handled by the accounting coordinator, who works under the direction of a supervisor like an accounting manager or chief financial officer.
He or she might talk to clients about accounts receivable, employees about payroll, and lenders and suppliers about accounts payable. The accounting manager and executives typically make decisions regarding the time frame for collecting and making an organization’s payments, which are typically made by someone in this position.
Bookkeeping duties and keeping track of all payables and receivables are often given to an accounting coordinator. The coordinator will enter the information into the organization’s accounting database upon receipt or transmission of an invoice and store all hard copies.
He or she may be accountable for following up on a receivable or reminding the accounting manager when a payable is past due. In addition, accounting coordinators are accountable for ensuring that a payable or receivable is legitimate, which may entail verifying with other members of the organization that an incoming invoice is for legitimate goods or services provided prior to determining whether or not it is payable.
Direct deposit coordination for staff members with an outsourced payroll company or printing and distributing paychecks are two options open to those in this position. Even though an organization’s financial projections and practices are not the responsibility of an accounting coordinator, the coordinator may have access to private information about the financial state of the organization.
The accounting coordinator is in charge of gathering all necessary paperwork for filing with the government during tax season or audits. This includes copies of pay stubs, receipts, and any other information the company needs to file taxes or provide during an audit.
What is an accounting coordinator?
A company’s multiple accounting departments, including accounts payable and accounts receivable, are connected through an accounting coordinator. You may be required to occasionally perform bookkeeping tasks or supervise staff members who are in charge of this task in this position.
Additionally, you organize and collect account information for tax purposes. You are responsible for interacting with third parties; sending an invoice to a customer, sending a budget to financial backers, or showing bank deposits records are examples of this.
What are the requirements to be an accounting coordinator?
A bachelor’s degree in accounting or finance and a CPA (Certified Public Accountant) license are the educational requirements for becoming an accounting coordinator. You must complete at least 150 credit hours of study and pass the state’s Uniform CPA exam to become a CPA. In most cases, you need to have worked as an account manager for at least three to five years and be familiar with your company’s procedures.
It is also necessary to keep up with the most recent financial regulations and general accounting procedures. Lastly, you must be able to use accounting-related technology, such as QuickBooks or another software, effectively.
Accounting Coordinator Job Description Template 1
We are looking for a highly skilled accounting coordinator who is good at multitasking and cares about details. The accounting coordinator will serve as a liaison between the accounts payable and accounts receivable departments, as well as external parties like clients, vendors, and lenders. They might be in charge of the bookkeeping, help with financial reports, taxes, audits, and resolving differences. You should be trustworthy, analytical, and willing to work with others.
You should have a solid understanding of accounting principles and financial reporting if you want to be successful as an accounting coordinator. You ought to be moral, careful, and mindful with great verbal and composed relational abilities.
Accounting Coordinator Responsibilities:
- Collaborating with other accounting department members to gather, evaluate, and present financial data.
- Entering data into a ledger or journal.
- Preparing budgets and financial reports each week, month, and year.
- Assisting in the preparation of taxes, audits, and identifying and resolving ambiguities.
- Serve as a liaison between accounting and external parties, such as clients, suppliers, and lenders, and act as a point of contact between internal departments and accounting.
- Ensuring that all financial records are complete and accurate by using bookkeeping software and entering data into company files or databases.
- Ensuring that company debts are collected and bills are paid.
- Putting financial and inventory controls into place and enforcing them.
- Staying up to date on company, state, local, and federal financial policies.
Accounting Coordinator Requirements:
- A bachelor’s degree in business, accounting, or a related field.
- Bookkeeping, management, or another relevant field might be required.
- Certification as a CPA may be given preference.
- Excellent interpersonal, time management, problem-solving, and math skills as well as excellent verbal and written communication skills
- Strong comprehension of financial reporting, accounting principles, and legislation.
- Strong typing skills and proficiency with computers, particularly software for bookkeeping.
- High levels of accountability, accuracy, and productivity, particularly when juggling multiple tasks.
Accounting Coordinator Job Description Template 2
Job Summary:
Our Accounting coordinator is dependable, extremely detail-oriented, and extremely system-driven as a member of the rapidly expanding Agency Habitat team. This individual is skilled in both accounts payable and accounts receivable, ensuring that the company’s finances are handled effectively while simultaneously working on multiple projects.
Production, media, and overhead payables posting and input are all the responsibility of this position, as is the development and implementation of new systems to improve security and efficiency. We’re looking for a trustworthy self-starter who is willing to adhere to the highest standards for our accounting procedures.
Key Responsibilities:
Accounts Payable:
- Keeps up with the latest vendors in agency management software and introduces new ones.
- Oversees vendor invoices to ensure that they:
- Are linked to the right purchase order (PO).
- Are received promptly and assigned to projects or overhead.
- Are accurately coded in the organization the board programming framework.
- Talks with organization group and sellers to guarantee charges are exact and that installments are made on time.
- Reconciles credit card accounts and enters all transactions using the appropriate coding.
- Helps Media Manager reconcile media expenditures.
- Appropriately transmits payroll to the agency management system.
- Prepares 1099s.
- Takes care of expense reports.
Accounts Receivable:
- Monitors both current and past-due amounts of receivables.
- Speaks with account group.
- Whenever necessary, takes part in efforts to collect.
- Handles all wire, ACH, and check payments that come in.
- Prepares and deposits money into a bank.
General Accounting:
- Runs client billing batches using software for agency management.
- Conveys clumps to proper record colleagues.
- Teaches the team best practices in accounting at monthly billing meetings.
- Based on direction from the account team, creates invoices to send to customers.
- Based on the account team’s communication of project completion, reconciles billing.
- Assists in or takes charge of payroll processing and pertinent reporting.
- Reconciles bank transactions.
- Aids in closing procedures at the end of the month.
- Ensures that internal accounting procedures are followed.
- Works with the CPA on tax implications and procedures for compliance.
- Aids in closing procedures at the end of the month.
- Keeps accurate records, such as receipts, invoices, journals, and ledgers.
- Partakes in activities gatherings depending on the situation.
- Accountable for ongoing self-improvement in their expertise and skills.
- Fulfills other duties as assigned.
Qualifications:
- Education: Unhitched male, Partner or professional degree in Bookkeeping
- Work insight: Requires more than two years of experience processing accounts payable and receivable, including knowledge of Workamazing and accounting software; preferred agency experience
- Work requirements: Travel and occasional overtime are required. might put in odd hours.
Knowledge and skill set requirements:
- Demonstrates integrity, sound judgment, and financial responsibility.
- The capacity and desire to learn and develop new processes and systems that are efficient and effective.
- Takes a stab at precision and solid tender loving care.
- Actively contributes to the culture of the company by attending functions.
- Focuses on digital media first.
- Is concerned with information confidentiality and security.
- Strong ability to identify and reduce risk.
- Ability to read and comprehend financial documents like balance sheets and P&Ls.
- Aptitude for conceptual strategizing, planning, and problem-solving in a fast-paced work environment
- Ability to collaborate effectively in the workplace with a wide range of people, both internally and externally.
- Demonstrates ease, comfort, and adaptability when working in a fast-paced, ever-changing, and deadline-driven environment.
- Demonstrated capacity to manage multiple projects simultaneously and collaborate with multiple teams.
- Excellent time management skills and the capacity to work under pressure and meet strict deadlines.
- Extremely efficient, detail-oriented, and organized, with a remarkable capacity to set goals and priorities.
- Demonstrates initiative and creativity and has a mindset that is driven by results.
- Excellent organizational skills, attention to detail, and persistence in resolving any issues that remain.
- Excellent oral and written communication skills, as well as the capacity to effectively communicate with executives and all levels of the organization, including giving presentations as required, are also required.
- Ability to work with a wide range of personalities and strong interpersonal skills.
- Team player who works well with others and has a positive, “can-do” attitude.
- Sets a good example and exemplifies actions that are in line with the company’s values.
- Serving others is part of one’s personality.
- Driven by success and self-motivation.
- A persona and appearance that are very professional.
- Proficient in using web browsers and Microsoft Office products, particularly Excel.
Accounting Coordinator Job Description Template 3
Job Summary:
Payroll and Benefits, Accounts Payable, and the General Ledger are the primary areas of responsibility for the Accounting Coordinator, who will report directly to the Accounting Manager and assist with other aspects of financial reporting. This is a part-time, non-exempt position with some benefits, based on the responsibilities listed below.
Scope of Responsibilities:
- The most important activities are: providing a wide range of recordkeeping services, such as accounts payable, payroll, benefits, and the general ledger, among others.
- Extra exercises incorporate offering back-up regulatory help on a case by case basis.
Detailed Responsibilities:
Cash Receipts:
- Examine the daily cash receipts and compare them to bank deposits.
- Post gift entries to the GL and review and reconcile cash receipts with gift entries.
- Check your checking account balances and replenish as necessary.
Payroll:
- Serve as the staff’s primary point of contact for payroll-related information and assistance.
- Track and process payroll, time sheets, hours worked, taxes, benefits, and other data. to an electronic ADP framework.
- Make payroll journal entries twice a week.
- Payroll transactions that have been approved for direct deposit, such as contributions to a 403(b), FSA, or HSA, are reviewed and sent electronically.
Accounts Payable:
- Check all invoices to see if there is a budget for the expenses and if the coding, approvals, and overall accuracy are correct.
- For weekly check runs, process, enter, and post accounts payable.
- From all funds, process and forward grants that have been approved.
- Confirm and get ready installment for endorsed staff costs.
- Help with getting ready checks for mark and mailing.
- Prepare and submit an approved EDD Contractors Report.
- Check the “requests for payment” for each payment made to independent contractors to see if the amounts paid are in accordance with the terms of the contract.
- Promptly completes the preparation, filing, and distribution of year-end 1099 reports.
General Ledger:
- Start and help with getting ready and entering diary sections to record exchanges.
- Where necessary, prepare summaries, reports, and recommendations.
- Help the Accounting Manager prepare and reconcile the accounts in the general ledger.
- Contribute to the on-time month-end closing.
Financial Reporting:
- Analyze, gather, and compile data from various sources on a wide range of specialized accounting topics.
- Ad hoc accounting-related reports should be prepared and distributed promptly.
- Fund statements should be prepared, reviewed, and distributed every quarter.
- As required by various State and Federal agencies, prepare annual reports.
General:
- Assist the Director of Finance and Human Resources, Accounting Manager, Administrative Services Manager, or Administrative Coordinator as backup support.
- Participate in the creation and implementation of brand-new or revised accounting procedures, systems, and processes.
- Helps the Accounting Manager prepare for internal or external audits and provides support.
- Other responsibilities as directed by the Accounting Manager or Director of Finance and Human Resources.
Desired Qualifications:
- An associate’s degree or technical certification with accounting or a related field as a major course of study.
- Two to three years of experience in accounting, including payroll and accounts payable.
- It is necessary to have knowledge of the GAAP and FASB rules as they pertain to nonprofit organizations.
- Excellent proficiency in 1099 preparation and accounting procedures.
- Proficiency with Microsoft Office, particularly Word and Excel.
- Accuracy in data entry and attention to detail
- Demonstrable capacity to meet deadlines.
- Must be highly organized and able to prioritize and manage multiple tasks.
- Excellent communication skills
- Requires excellent communication skills in writing and speaking.
- Ability to maintain complete trust.
- Desirable qualifications include proficiency with ADP, grant-making, non-profits, investments, wire transfers, and integrated databases.
- A “hands-on” approach is required for all required tasks.
- To quickly adapt to a growing organization, you need to be flexible.
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